External Users – Should I buy CALs or an External Connector?

 

Firstly I want to make 2 points clear, External Connectors are not available for all products, only the ones listed below and secondly, the choice between an EC or CALs is purely financial, whichever is the most cost effective option is the correct one to choose

What is an external User?

“External users” means users that are not either (i) your or your affiliates’ employees, or (ii) your or your affiliates’ onsite contractors or agents or someone to whom you provided any type of Hosted Service.

What products have an External Connector <EC> option?

 

Server Operating System

Product or Functionality

List of External Connector Licenses

Microsoft Application Virtualization 4.5 for Terminal Services

· Microsoft Application Virtualization 4.5 External Connector for Terminal Services

Windows Server 2008 Rights Management Services

· Windows Server 2008 Rights Management Services External Connector

Windows Server 2008 Standard, Enterprise and Datacenter

Windows Server 2008 for Itanium Based Systems

Windows Server 2008 Standard without Hyper-V, Enterprise without Hyper-V, and Datacenter without Hyper-V

· Windows Server 2008 External Connector

Windows Server 2008 Terminal Services

· Windows Server 2008 Terminal Services External Connector

 

Server Applications

Product or Functionality

List of External Connector Licenses

Customer Care Framework 2009

· Customer Care Framework 2009 External Connector

Dynamics CRM 4.0 Professional and Enterprise Servers

· Dynamics CRM 4.0 Limited External Connector

Dynamics CRM 4.0 Professional and Enterprise Servers Functionality Needed to Write and Change Data

· Dynamics CRM 4.0 Full Use Additive External Connector

Exchange Server 2007 Standard and Enterprise Editions

· Exchange Server 2007 External Connector

Forefront Identity Manager 2009

· Forefront Identity Manager 2009 External Connector

Office Communications Server 2007 R2 Standard and Enterprise editions

· Office Communications Server 2007 R2 Standard External Connector

Office Communications Server 2007 R2 Standard and Enterprise editions

Audio Conferencing

Call Management

Desktop Sharing

Web Conferencing

· Office Communications Server 2007 R2 Enterprise External Connector

Office Project Portfolio Server 2007

· Office Project Portfolio Server 2007 External Connector

Office Project Server 2007

· Office Project Server 2007 External Connector

Visual Studio Team System 2008 Team Foundation Server with SQL Server 2005 Technology

· Visual Studio Team System 2008 Team Foundation Server External Connector

Whale Intelligent Application Gateway 2007

· Whale Intelligent Application Gateway 2007 External Connector

Notes:

An External Connector (EC) license is an alternative to CALs for each server that external users will access. Each physical server that external users access requires only one EC license regardless of the number of instances running.

The right to run instances of the server software is licensed separately; the EC, like the CAL, simply permits access.

EC licenses, like CALs, are version and functionality specific.

They must be the same version or later than the server software being accessed.

The decision on whether to acquire CALs or an EC for external users is primarily a financial one.

Some Examples of BreakPoints

Windows Server approx 69 external users or above = Windows Server EC in place of Windows CALs

And for Office Project Server approx 220 External Users or above = Office Project EC in place of Project CALs

All the above relates to "corporate", so what about Education customers?

External Connector Grant

Campus Agreement or School Agreement customers who meet the criteria below may provide server access to external users with no-cost External Connector licenses. This license can be used to provide server access to the following prospective students, alumni (student and faculty/staff), and students and faculty/staff of collaborating academic institutions or government institutions. Customers are still required to purchase External Connector licenses or CALs for use by any other communities.

 

Criteria:

·         Acquire CALs for a product(s) for which External Connector Licenses are available (such as Microsoft Exchange Server, Microsoft Windows Server, and Microsoft SharePoint Portal Server); and

·         The CALs cover all of the faculty/staff in the participating institution, department (for departmental Campus Agreements), or school district (for district-wide School Agreements); and

·         Acquire CALs via the Student Option for the same product(s) for all of the students in the same institution, department, or school district.

 

Or

Parent/Guardian CAL Grant

School Agreement, Academic Open, and Academic Select customers who acquire CALs for students can provide server access to parents and guardians of licensed student users without purchasing separate Client Access Licenses (CALs).

Further information about these grants is available at www.microsoft.com/education/serveraccess.mspx.

 

And what about SQL???

SQL is licensed in either Server and CAL Mode OR Per Proc mode, which is an anomaly, but this fact also negates the need for a SQL EC, as the Per Proc covers Internal AND external users/devices, unlike traditional ECs which cover only external users

When should you choose SQL Per Proc over SQL Server + CALs, see below the table showing SQL Std/Ent and the breakpoints between SQL CALs and Proc

Note: For any web based offering, we would recommend you to choose SQL per proc from a compliancy perspective

*All pricing stated is a guide and should be taken as illustrative, always speak to your partner on pricing

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6 Comments

  1. Emma,Very interesting post. Thank you.As an educational institution, are our students considered "External Users." Clearly for CALs, that could make a big difference.At this time, we have licensed Windows Server 2003 with 250 device CALs. This covers our staff, faculty and computer labs. Is there a better alternative?Thanks,SA.

  2. Emma
    Excellent post but unfortunately everyone I have spoken are telling me I need an External Connector License to allow my students to access their Exchange Mailboxes outside of college even though I seem to meet all the criteria to be excluded. Do you still have the links to where you found the information on the no-cost External Connector license please.

    Regards

    Neil Jones

  3. Pingback: Microsoft hike key license price by 15%. How can you offset the rise? | Evolving ITSM

  4. Hi Emma,
    I know this post was put up a while ago but my question is around the server OS EC license. If a company creates a SharePoint Server for external access, the OS on that SharePoint needs to be covered with an EC license. That SharePoint server is also connected to backend SQL database that will be indirectly accessed by external users. I understand that the SQL server needs to be per CPU or Per Core to cover the CAL rights for external users but does the OS of which that SQL server sit on need an EC license too?

    Kind regards
    Thu Thuy

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